A fully drafted Generative AI Acceptable Use Policy for regulated organizations. Covers HIPAA, SOX, GDPR, and EU AI Act obligations. Customizable in Microsoft Word in under an hour — without engaging outside counsel.
Instant download via Gumroad · Word + PDF formats included · No subscription
Both packs include the complete 10-section policy document. The Board-Ready Pack adds a 15-slide executive presentation for organizations that need leadership sign-off before rollout.
The policy document and everything you need to implement it. Right for compliance officers and legal teams who need a defensible policy in place quickly.
Everything in the Policy Pack, plus a 15-slide executive presentation built to secure leadership approval and document organizational buy-in.
An attorney drafting an equivalent policy from scratch typically charges $3,000–$5,000 and takes 3–6 weeks. This delivers the same outcome in under an hour.
Written for regulated industries. Each section maps to specific HIPAA, SOX, GDPR, and EU AI Act obligations where applicable.
Defines what AI tools are covered, who the policy applies to, and the regulatory context. Includes a definition of "generative AI" that captures ChatGPT, Claude, Copilot, Gemini, and 200+ tools.
Clear list of permitted use cases and explicit prohibitions — including inputting PII, PHI, trade secrets, and attorney-client privileged communications into any external AI system.
Maps data sensitivity tiers (public / internal / confidential / restricted) to AI tool permission levels. Employees can reference this before deciding whether to use AI on a task.
A customizable table listing approved AI tools, permitted use cases, and who has authorization. The basis for your shadow AI detection program — anything not on this list is unauthorized.
Minimum vendor requirements before an AI tool can be approved — SOC 2 status, data residency, training opt-out, BAA availability for HIPAA-covered entities.
Establishes the organization's right to monitor AI tool usage and conduct audits. Required language for any subsequent forensic investigation or regulatory response to be legally defensible.
Defines what constitutes an AI-related incident and the reporting chain. Includes a simple employee decision flowchart: "I think I shared something I shouldn't have — what do I do now?"
Mandatory training requirements, disciplinary consequences for violations, and a structured annual review cycle. Includes the signature block required for board-level ratification.
No calls, no back-and-forth with outside counsel, no waiting. The policy is fully drafted — you fill in the blanks.
After purchase you receive an immediate download link via Gumroad. The ZIP file contains the Word document, PDF, quick reference card, and implementation checklist. No account required after download.
All customizable fields are highlighted in yellow in the Word document — company name, compliance officer name, key roles, applicable regulatory frameworks, approved tool list, and incident reporting contacts. No legal drafting required. You're filling in details, not writing policy.
Use the implementation checklist to complete rollout: legal review (optional but recommended), board ratification, employee distribution, and training completion tracking. The policy includes a signature block for formal adoption. Board-Ready Pack clients present the slide deck to leadership before distribution.
A HIPAA auditor or SEC examiner asks for your AI usage policy. "We don't have one yet" is a finding. A policy — even recently adopted — demonstrates good faith and limits exposure.
Insurers are adding AI usage questions to renewal questionnaires. A documented policy with board sign-off can affect both coverage eligibility and premium.
An employee used ChatGPT with client data. Having a policy in place at the time of the incident — even one adopted recently — changes the legal posture significantly.
Your team is asking about using AI tools. Leadership wants guardrails before something goes wrong. A policy establishes expectations and creates the paper trail that "employees were informed."
No — and we don't claim it does. The policy is fully drafted and covers the material obligations, but we recommend having your General Counsel or outside counsel review it before formal adoption. That review should take an hour, not weeks, because the drafting work is already done. That's the time and cost saving.
HIPAA (Privacy Rule and Security Rule), SOX Section 302/906 recordkeeping obligations, GDPR Article 5 and 25 (data minimisation and privacy by design), and EU AI Act Article 11 documentation requirements. Non-applicable frameworks can be removed or left as aspirational language.
Microsoft Word (.docx) and PDF. The Word version has all customizable fields highlighted in yellow for easy identification. The PDF is for distribution to employees once complete. The Board-Ready Pack adds a PowerPoint (.pptx) slide deck.
It's a full 10-section policy document — not a one-page template. You can customize it as heavily as you need. The highlighted fields are the minimum you must fill in. Everything else is editable in Word. Some organizations adopt it nearly as-is; others use it as the foundation for a more detailed internal document.
This pack is self-service — you customize it yourself. The Standalone Policy Writing service is a custom engagement where we write the policy for your organization using your specific tools, roles, incident history, and regulatory environment as inputs. If your situation is complex or you don't have internal capacity to customize the template, the writing service is the better option.
Yes. Email adil@shadowaiforensics.com and we'll arrange an upgrade — you'll only pay the $200 difference, not the full $497 again.
Both packs are instant downloads. No calls, no waiting, no retainer. If your situation is more complex, we offer custom policy writing from $2,000.